Give Access to Your Information

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Give Access to Your Information

Give Access to Your Information

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) of 1974 is a Federal law that is designed to protect the privacy of your student educational records. The law applies to all schools that receive funds under an applicable U.S. Department of Education program. FERPA applies only to student records.

Under FERPA, institutions may designate certain limited student information as directory/public information. Institutions in compliance with FERPA provide that, except for directory/public information, all student educational records are confidential and available only to the student, any party that has obtained the student’s written consent, or any official or court representation as permitted by IU Southeast or the court of law.

What information is directory or public information?

Directory/public information is any information that directly identifies the student or makes the student’s identity easily traceable. Records of arrests and/or convictions and traffic accident information are public information. Public information shall be released freely unless the student files the appropriate form requesting that certain public information not be released. This form (the Non-disclosure of Student Records Information) is available in the Office of the Registrar. IU Southeast has defined directory information as:

Name
Hometown (City, State, 5 digit zip only)
IU E-mail address
Dates of attendance
Admission or enrollment status
Campus, school, college, division, major
Class standing (freshman, sophomore, junior, senior)
Degrees and awards
Activities
Athletic information

NOTE: Items that can never be identified as directory information are a student’s social security number, citizenship, gender, religious preference, grades, and GPA.

You control the access to your information

By default, you’re the only one who can see your personal information. You can enable third-party access if you want to let a parent, guardian, or other person:

Pay your bill
See your financial aid award and summary information
Find out about holds on your account
See your grades
View your unofficial transcript
See your class schedule
See your final exam schedule

Set up third-party access

To set up third-party access, log in to One.IU and go to Set Up 3rd Party Users. Create a unique username and password for each person you want to authorize to see your information, and then choose what information each person can see. You can edit or remove a user’s permission at any time. Make sure you give all authorized users their usernames and passwords so they’re able to log in. But don’t send this information via email — you could expose your personal and financial information to identity thieves or others with bad intentions.

Log in to .
Read the FERPA disclosure agreement (only presented the first time you access page).
Click I accept.
Provide a username, password, and first and last names for your user. Note: password must be at least eight characters, contain one number, and be case sensitive.
Click Bursar Balances and Bills box.
Enter 3rd Party User’s email address; confirm the address by entering it again.
Click Save User.

Log in to .
On the 3rd Party Assignment screen, next to the User ID of the account you wish to update, click Edit.
On the next screen, you can do the following: change username, password, or first and/or last name, and use checkboxes to grant or remove access to your information. (If you are adding access to Bursar Balances and Bills, check that box and enter the user's email address.) Note: Username is case sensitive. Password must be at least eight characters, contain one number, and is case sensitive.
When finished editing the account, click Save User. If you change the username or password, you must let the user know. Note: After logging in with the password that you provide, your 3rd Party User will be prompted to change their password.

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